People, Projects & Office Coordinator (Fixed Term)
NZTR
New Zealand Thoroughbred Racing (NZTR) is the governing body of the thoroughbred racing industry in New Zealand. Our purpose is simple: to do what is best for New Zealand thoroughbred racing — today and for the future.
About the Role
This role sits within our People & Performance team but works across the wider organisation to create an exceptional employee experience while supporting key business initiatives.
No two days are likely to look the same.
One day you might be coordinating an employee event, producing our staff newsletter, arranging travel, and organising office facilities. The next, you could be supporting a strategic project, liaising with external stakeholders, coordinating meetings, and helping deliver initiatives that support NZTR's future direction.
You'll be the person who helps keep things connected, organised, and moving forward.
What You'll Be Doing
Office & Workplace Coordination
- Coordinating day-to-day office operations and administration
- Managing office suppliers, facilities, equipment, and services
- Supporting travel bookings and general business administration
- Coordinating fleet management requirements
- Maintaining a welcoming and professional office environment
Employee Experience & Culture
- Coordinating staff events, celebrations, and social club activities
- Producing and managing the staff newsletter and internal communications
- Supporting wellbeing, recognition, and engagement initiatives
- Assisting with onboarding and farewell activities
- Helping create a positive and connected workplace culture
Project Coordination
- Supporting the delivery of business and strategic projects
- Coordinating project meetings, actions, timelines, and communications
- Managing relationships with internal and external stakeholders
- Preparing reports, presentations, and project documentation
- Following up actions and ensuring projects continue to progress
People & Performance Support
- Providing administrative support across People & Performance activities
- Assisting with recruitment coordination and onboarding processes
- Supporting employee engagement initiatives and HR projects
- Maintaining employee information and documentation
What We're Looking For
You may come from an Office Manager, Operations Coordinator, Executive Assistant, Events Coordinator, Project Coordinator, or similar role.
Most importantly, you'll be someone who loves building relationships, juggling competing priorities, and making things happen.
You'll also bring:
- Proven experience coordinating projects, events, or business operations
- Outstanding organisational skills and attention to detail
- Strong stakeholder management skills and the ability to build effective relationships
- Excellent written and verbal communication skills
- Confidence working with people at all levels of an organisation
- The ability to manage multiple priorities and meet deadlines
- A collaborative, proactive, and solutions-focused approach
- Strong Microsoft Office skills
Why Join NZTR?
You'll be joining a friendly, supportive, and highly collaborative team that is passionate about delivering great outcomes for New Zealand racing.
This role offers genuine variety and the opportunity to make a meaningful contribution across office operations, employee engagement, organisational culture, and strategic projects.
It's a great opportunity for someone who enjoys working with people, loves being organised, and takes pride in creating positive experiences for others.