Executive Assistant

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New Zealand Thoroughbred Racing (NZTR) is the regulatory and governing body for the sport of Thoroughbred racing in New Zealand. We are on a mission to create a sustainable and successful Thoroughbred Racing Industry for Kiwis to enjoy for many generations to come!

Racing is a significant contributor to the New Zealand economy, accounting for a remarkable $1.6 billion (0.9% of GDP) and directly employing around 10,000 individuals.

At NZTR, we oversee all aspects of Thoroughbred racing, from licensing and registrations to setting the races and ensuring the wellbeing of our people and horses. Our industry is in the midst of some exciting dynamic change, with NZTR relocating to Cambridge, the heart of Thoroughbred racing, and an exciting new wagering partner, Entain. Together, we are driving the much-needed transformation to thrive for many years to come, attracting new talent and engaging a new demographic of punters, owners, and racing enthusiasts.

Join us at NZTR and be part of a team that is at the forefront of this exciting period of transformation in the New Zealand's Thoroughbred racing industry!

The Role
We’re on the lookout for an exceptional Executive Assistant to support our Chief Executive Officer – someone who is organised, proactive, and calm under pressure, with a natural ability to juggle competing priorities and keep everything running smoothly. This is a role where you’ll be at the heart of it all, working closely with the CEO and wider Executive Team, making a real difference every day.

No two days will look quite the same. You’ll be managing the CEO’s diary and inbox, scheduling meetings, coordinating logistics for key events, and preparing board packs, reports, and presentations, always a few steps ahead to anticipate what’s needed next. You’ll also attend important meetings, take minutes, follow up on action items, and keep sensitive information under wraps with absolute discretion.

You’ll be a go-to person for internal and external stakeholders alike, building strong working relationships and acting as a trusted liaison on behalf of the CEO. Beyond executive support, you’ll be the unofficial glue of the office, making sure everything runs like clockwork. From managing supplies and liaising with contractors, to keeping our meeting rooms tidy and our kitchen stocked, you’ll help create a workspace we’re all proud to be part of. You might even take the lead in planning our office celebrations or driving small sustainability initiatives, we’re all about making work feel like a good place to be.

The Team
We're a small group of enthusiastic and like-minded individuals who share a passion for driving our industry forward. We thrive in a collaborative environment where we learn from each other, share ideas, and always look for new and innovative ways to get the job done. We're looking for someone who is eager to grow and develop alongside us, and who is just as passionate about fully engaging, supporting their colleagues, and working together as a team.

The Person
We’re looking for someone who brings more than just excellent organisational skills to the table. You’ll be a confident and polished professional who can represent the executive team with warmth, integrity, and discretion. Ideally, you’ve worked in a similar role supporting senior leaders, and if you happen to have experience in or a passion for the racing industry – even better!

Whether you’ve got a relevant tertiary qualification or have built strong business acumen through experience, what really sets you apart is your ability to think ahead, communicate clearly, and get things done. You’ll be a whiz with Microsoft Office (especially Word, PowerPoint, and Outlook), and know how to pull together high-quality documents, reports, and presentations with ease.

You’re someone who builds strong relationships, earns trust quickly, and brings a calm, can-do energy to even the busiest of days. You stay composed under pressure, handle sensitive matters with care, and aren’t afraid to take the initiative or challenge the status quo if there’s a better way to do something. You’ve got an eye for detail, a knack for problem-solving, and a drive to keep improving how things are done.

Above all, you're someone who genuinely enjoys supporting others, takes pride in their work, and is excited by the opportunity to contribute to an organisation that’s both proud of its history and focused on the future.

The Offer
To attract and retain top talent in the industry, we offer market-related salaries that are reflective of the skills, experience, and expertise of our people. We have an amazing office located in the heart of Cambridge, just a short walk to loads of coffee shops and amenities. Not only will you have a smooth and easy commute to work, but you'll also enjoy free parking, annual race day passes, flexible working arrangements and a culture that truly prioritises the development of its people!

If you are seeking a dynamic career in racing administration and aspire to work in a fun environment, then look no further! Join us and become part of a team that offers more than just a job – we offer an environment where you can thrive, develop your skills and enjoy what you do!