Marketing & Events Coordinator

MARKETING, EVENTS AND MEMBERSHIP COORDINATOR
Strong Organisational Skills – Stakeholder Engagement – Operational Role

Waikato Thoroughbred Racing based at Te Rapa is home to one of the best racetracks in the country and has built a strong reputation as a premier event venue in the region.  In recent years, we have focused on elevating our event centre, making it a go-to destination for corporate functions, parties and weddings, along with its core racing business. 

We are now looking for a Marketing, Events and Membership Coordinator to join our professional, hardworking and fun-loving team.

Reporting to the Chief Executive, this fulltime role offers an exciting opportunity to showcase your organisational and project management skills in a fast-paced, vibrant environment. If you thrive on variety, love bringing events to life, and have a sharp eye for marketing, this role is for you. 

Key Responsibilities:

• Project management – Plan, coordinate and oversee events, functions and conferences (including large scale events) from start to finish. 
• Race days – Provide support to 20 race days per season. There is a mix of weekend and public holiday dates in this schedule.
• Marketing & Branding – Ensure all marketing materials (brochures, racebook covers, adverts, signage) align with the brand, while also supporting digital marketing efforts (social media and eDM’s). 
• Website Management – Keep event pages updated with engaging and relevant content. 
• Stakeholder Engagement – Be the key point of contact for caterers, labour hire and hire supplies ensuring seamless event execution.
• Customer Service – Be the friendly face of our organisation, handling reception duties, inquiries, memberships, and quotes with professionalism and warmth. 
• Membership Database – Maintain and update the WTR Membership database, including record keeping, invoicing, and distribution of membership cards.  
• Financial Support – Assisting the finance team with invoicing and related tasks. 

What we are looking for:

We need a proactive and adaptable team player who can juggle multiple tasks and deliver high-quality results.  The ideal candidate will have:

• Strong relationship-building skills and the ability to work under pressure while managing multiple priorities. 
• Exceptional customer service skills with a drive to exceed expectations. 
• Flexibility to work evenings, weekends and public holidays. 
• A collaborative mindset, as successful events rely on teamwork and coordination. 
• A solutions focused approach, always looking for ways to improve systems and processes. 
• Experience in marketing and event management, ideally with a relevant qualification would be an advantage. 
• Proficiency in Microsoft Suite, event management systems, managing social media, AV equipment and graphic design software. 
• Excellent time management and the ability to think on your feet to solve problems quickly. 

What it’s like to work with us:

We are a tight knit, high-performing team that works hard, supports each other and has fun along the way! We need someone with a positive, ‘can-do’ attitude who isn’t afraid to roll up their sleeves when things get busy – especially around race days.  We take pride in being leaders in our industry, always bringing our A-game and upholding our values in everything we do. 

If you are an energetic multitasker with a passion for delivering exceptional events and marketing initiatives, we would love to hear from you!

The role is based in Te Rapa, Hamilton.

If you would like to discuss this role further, please contact Jenna Dunn (HR Consultant) on 021 347 379 or [email protected].  To apply for this position please send your CV and a detailed covering letter through Seek or email to [email protected]. 

CLOSING DATE: Friday, 21 March 2025